SWABCHA OPERATIONAL PLAN
The Operational Plan provides details of SWABCHA governance, organisational structure and staffing, the partnerships that will be maintained/developed to achieve objectives, and the way the Business Plan will be monitored and evaluated.
1.1. Governance
The role of the Board: ‘Responsible for setting (or at least approving) strategic direction, resource development and mobilisation, advocacy efforts as well as monitoring progress. The Board also ensures the coalition complies with legal and ethical requirements, and communicates effectively with stakeholders’ .
The initial Board of Directors for SWABCHA numbers 20 people, drawn from private companies and parastatals, bodies representing unions and employers, NERCHA, Ministry of Labour, UNAIDS and civil society organisations. All Board members have an identified alternate, should the designated Director be unavailable. The Chair of the SWABCHA Technical Committee (see section 5.3 below) also attends Board meetings. SWABCHA’s Board meets quarterly.
The Board has established one committee, the Finance Committee, which also meets quarterly. This is comprised of seven members (SWABCHA CEO, SWABCHA Finance Officer, and five Directors, one of whom is Chair). Responsibilities of the committee span both finance and administration issues, including:
· Give the SWABCHA Board and Secretariat direction, support and advice on finance issues
· Plan and give input on how best SWABCHA can manage its finances
· Monitor SWABCHA finances
· Appoint auditors
· Put in place and monitor a fundraising strategy
· To set structures on issues relating to
o Human resource  recruitment, remuneration, maintenance, support, termination, benefits and other related issues
o Accounting policy
o Procurement policy
o Transport and travelling policy
o Asset registration and insurance
o Accounts signatories
In light of this Business Plan and linked to SWABCHA’s ongoing evolution, governance will be reviewed during 2009. The process will seek to ensure that SWABCHA’s Board is highly functional, contains the right skills and experience mix among Directors, has clear TORs and provides the coalition with the strategic direction and oversight that is required.
1.2. Secretariat structure and staffing
The role of the Secretariat: ‘In addition to managing and implementing the day-to-day activities of the coalition, secretariat members work with the Board to set strategic direction and coordinate activities, products and services.  Responsible for maintaining records and other secretarial duties on a day-to-day basis’
1.3. Advisory structures
SWABCHA has established a Technical Committee to provide guidance on programming matters. Committee members include company HIV and AIDS focal persons, private sector doctors, and representatives of the Ministry of Labour, unions, SWANNEPHA, CANGO, UNAIDS, and NERCHA. The Technical Committee meets once per month and is tasked to:
· Provide expert advice and problem-solving on technical matters
· Develop relevant protocols for SWABCHA activities
· Plan, support, evaluate and update SWABCHA programmes
· Collaborate with relevant stakeholders to develop recognition for SWABCHA.